Launch of Phase 3 Refreshed NHSScotland Workforce Policies

11 March 2026


Phase 3 of the Once for Scotland Workforce Policies has officially launched and went live on Tuesday 10th March. This follows a soft launch period earlier in the year to assist NHS Boards in their preparations.

Developed under the ‘Once for Scotland’ Workforce Policies Programme, the refreshed standardised policies are to be used across the NHS in Scotland. These have already undergone full consultation in partnership, with the aim of delivering consistent, compassionate, and values-led employment practices. They provide clear guidance on process and procedure related to:

  • Adverse Weather
  • Alcohol and other Substance
  • Control of Substances Hazardous to Health (COSHH)
  • Lone Working
  • Manual Handling
  • Menopause and Menstrual Health
  • Smoking and Vaping
  • Work-Related Driving
  • Work-Related Stress
  • Work-Related Violence and Aggression

With immediate effect, any new cases or requests relating to these areas will be managed under the refreshed Phase 3 policies. The refreshed policies and supporting documentation can be accessed at NHSScotland Workforce Policies and are also on the TURAS HUB.

Key themes include:

  • Clear and succinct breakdown of roles and responsibilities of Manager, Employee, and other stakeholders
  • Clear definitions
  • Similarly formatted, with supporting documentation
  • Flowcharts
  • Enhanced manager responsibilities clearly defined

This policy refresh adds to the earlier launches. Phase 1, rolled out in March 2020, included Attendance, Bullying and Harassment, Capability, Conduct, Grievance, Whistleblowing and Investigation.

Phase 2 policies to support Work Life Balance were launched in November 2023 and included Flexible Work Pattern Policy, Retirement Policy, Special Leave and a suite of family friendly supports.

In August 2025 phase 2.2 policies were launched and included Gender-Based Violence, Employment Checks, Fixed Term Contracts, Secondment, Redeployment, Facilities Arrangements for Trade Unions, Personal Development Planning and Performance Review, as well as guides for Racism, Sexual Harassment and Reasonable Adjustments.

In the meantime, if you have any questions or require any guidance, please contact the HR Trainee Services Service Desk. HR colleagues are here to support you through the transition of applying the new policies and will be able to assist with any queries.