Placement Board FAQs


We have compiled a suite of frequently asked questions from placement boards regarding the Turas People system. These will be continuously updated based on user queries arising.

For audit purposes, please complete a Turas Access rights form confirming what type of user the person will be eg. occupational health, medical staffing, payroll. The form should be signed off by someone who already has access to Turas People. The completed and signed form should then be emailed to the Turas People team at TurasPeopleSupport@nes.scot.nhs.uk who will set the person up on the system.

Please note that this process is only for access to Turas People – gaining access to Turas TPM is a different process.

Turas People Access Rights form

Any trainee who was OOP at the time of the changeover to the new arrangements on 1 August 2018 will need to be manually set up on Turas People.

Below is the process which should be followed for any trainees who fall in this category. Please complete the form on the document for any OOP returners and email it to TurasPeopleSupport@nes.scot.nhs.uk. We will then let you know when the payroll record has been updated for you to allow you to authorise it at stage 2 for payroll. If you notice any fields on the record are incorrect when you are ready to authorise for payroll, please could we ask you to contact the helpdesk with details of what needs changed and not to reject the form, to avoid the record reverting back to the placement information from prior to the update being made.

Returning OOP process

 

 

As the start date for the trainee is pulled from the programme start date on Turas TPM, rather than the OOP return date, a manual offer letter will need to be issued to the trainee.

Please email Lindsay.Lewis@nes.scot.nhs.uk or Emma.Reid@nes.scot.nhs.uk if you need a copy of the template offer letter.

As the placement information for the trainee is pulled from the programme start date on Turas TPM, rather than the OOP return date, a manual placement detail letter will need to be issued to the trainee.

Please email Lindsay.Lewis@nes.scot.nhs.uk or Emma.Reid@nes.scot.nhs.uk if you need a copy of the template placement letter.

If a trainee contacts medical staffing with concerns around the content of their contract, you should immediately reject the incorrect contract on Turas People. A guidance document for this is available on Turas – please click the ‘user guides’ button on the top right-hand side of the screen on Turas People.

If the queries relate to banding, salary etc, a contract correction notification of change (NOC) should be issued so that the system can be updated and an amendment to contract letter can then be sent.

All Turas People user guides are available on Turas – please click ‘user guides’ on the top right hand side of the screen.

To search for a trainee on the ‘manage trainees’ screen, you must firstly ensure the ‘trainees as at’ field is set to a date after the trainee has started in post and click ‘search’. You should then begin typing the trainees name to filter to the correct record.

If you notice any placement information for your trainees on TPM is showing incorrectly including information about the trainees post, programme or LTFT hours, please could you contact the Deanery to request for this information to be updated as they are responsible for maintaining trainees training records and unfortunately the Turas People support team are unable to assist with this.