Trainees in Practice Placements
During the General Practice rotation of your training programme, the following expenses are available according to Circular PSC(GPR)2011/1
Please ensure your Practice Manager submits your claim forms through the NES Finance Service Desk
All Authorisers within a Practice are required to complete an Authorisers Claim Form. This will allow NES to confirm authorisation of trainee claim forms when received.
If you are a Foundation/BBT trainee in a Practice placement, please contact the Board where you are on placement who will be able to direct you to the correct forms for your employer.
Expenses Claim Form - Trainees in Practice Placements
Set-up forms and backups required:
CMV2 form - Trainees in Practice Placements
- Once the requirement for the GPST to use their vehicle for business purposes has been identified the Authoriser must ensure that the GPST completes the CMV2 form.
- The CMV2 form should be signed by the Authoriser once they have seen the GPSTs valid Driving licence, Valid MOT certificate (only applicable if the vehicle is over 3 years old) and a completed NES Management of Occupation Road Risk Self Assessment.
- The CMV2 form should then be submitted to NHS Education for Scotland (NES) Finance Service Desk with a copy of the motor insurance certificate
Driving Licence
Car Insurance (including business usage)
*please note:
NES cannot reimburse any claim when the CMV 2 form or Motor Insurance Certificate has not been received
The insurance certificate must reflect that the GPST is covered to use the vehicle for business purposes and from a date prior to the first date claimed
Any claims submitted to NES for dates that are not covered by the Insurance Certificate held will not be processed
Business Mileage Claims
- The GPST should submit claims on a monthly basis
- The claim should be completed electronically prior to printing off for authorisation
- Home to base mileage is capped at 20 miles total per day, 10 miles each way
- NES can only reimburse Home to Base Mileage on the days that the GPST has used their vehicle for business purposes
- Any claims that are submitted without Claimant's signature or Authorisers signature will be returned. This could lead to a delay in payment of the claim.
To contact the NES payroll team please follow the link to our Finance Service Desk: https://nesdigital.atlassian.net/servicedesk/customer/portals.
Please note that the first time you submit a query through this helpdesk you will need to self-register with JIRA using your NHS email address (personal email accounts should NOT be used).
Please note your Excess Daily Travel is calculated as a monthly allowance for the duration of your Placement.
Set-up forms and backups required:
Excess Daily Travel Form - Trainees in Practice Placements
Authorised Car User Form - Trainees in Practice Placements or CMV2 form - Trainees in Practice Placements
Driving Licence
Car Insurance (including commuting)
Preparation for Relocation
Please see sections 14-18 of the circular and select the relevant form(s). NES will require regular assurances from you during the claim period that you are making every effort to find suitable accommodation in the locality of the training programme.
Relocation
Please see section 20-38 of the circular and select the relevant situation
Homeowner:
Non-Homeowner:
All claims for relocation expenses must be submitted with appropriate documentation confirming proof of the claimed expenses.
If you are in general practice, any queries in relation to the policy should be sent to the NES payroll team by going to: https://nesdigital.atlassian.net/servicedesk/customer/portals
Please note that the first time you submit a query through this helpdesk you will need to self-register with JIRA using your NHS email address (personal email accounts should NOT be used).