Trainees in Hospital Placements


All Expense claim forms for Trainees based in Hospital must be checked and approved by the Placement Board.  Once the claims have been authorised, the Placement Board will then forward the claim to NES for processing through payroll.

Trainees must submit their claim forms to medical staffing in the Placement Board where they are currently working.

Link to Circulars available here: 

All queries should be directed to your Placement Board.

Excess Daily Travel – in lieu of removal expenses

Expenses Claim form - Trainees in Hospital Placements 

Manual Claim Completion Guide

Set-up forms and backups required:

Excess Travel Form - Trainees in Hospital Placements

Authorised Car User Form - Trainees in Hospital Placements

Driving Licence

Car Insurance Certificate (including commuting)

Please submit your claim forms to medical staffing in the Placement Board where you are currently working.

Business Mileage

Expenses Claim form - Trainees in Hospital Placements 

Manual Claim Completion Guide

Set-up forms and backups required:

Authorised Car User Form - Trainees in Hospital Placements

Driving Licence

Car Insurance Certificate (including business usage)

Please submit your claim forms to medical staffing in the Placement Board where you are currently working.

Removal and Relocation

Preparation for Relocation

Please see sections 14-18 of the circular and select the relevant form(s). NES will require regular assurances from you during the claim period that you are making every effort to find suitable accommodation in the locality of the training programme.

Preliminary Visit

Temporary Accommodation

Visits Home

Retention of Room Allowance

Relocation

Please see section 20-38 of the circular and select the relevant situation.

If you are in a hospital placement, any queries should be sent to medical staffing in your placement board.

Homeowner:

Home Owner expense form

Non-Homeowner:

Non Home Owner expense form

Excess Rent expense form

Please submit your claim forms to medical staffing in the Placement Board you are working

Ad-hoc Claims

Medical Staffing ONLY

Please forward authorised forms to gov.op@nes.scot.nhs.uk for processing from your Authorised email address, including the trainee’s name and payroll number in the email.

Trainees should not use this mailbox. Any queries from trainees should be submitted through the NES Finance Service Desk.