NES Interim Foundation Doctors FAQs


This will depend on your preference and the timing of application. Any preferences will be allocated on a first come, first served basis in line with availability of posts in the preferred region.

Once pre employment checks are completed, you will be issued with a letter confirming your employment and placement, this will include the location of your placement

Your contract of employment will be issued as soon as possible after all of your pre-employment checks are complete and you have been matched to a post, but will be issued to you no later than 8 weeks following commencement.

The contract will be sent you electronically via email, and you will be provided with instructions to log on to Turas People to confirm your acceptance.

Your fixed term contract will be issued with an end date of 10 July 2020.

Where FiY1s require additional support in order to carry out their duties, this will be considered on an individual basis. In light of the current exceptional circumstances, some Services may not be able to guarantee sufficient and consistent resources, necessary to accommodate an adjustment or to provide additional support. In such cases you will be directed to the health care support worker role if it is appropriate to your circumstances.

Excess travel expenses will be payable in cases where you are undertaking a placement out with the agreed base for your employing Health Board.

Excess travel is deemed to be the difference, for each single journey, between your home to the agreed base, and between your home to the placement out with the agreed base, minus 8 miles (i.e. payments will not be made for the first eight excess miles in each direction).

If however, you are provided with full time accommodation at the hospital in which you are undertaking your placement, any additional journeys made will be at a trainees own expense, and cannot be claimed as excess travel.

Further details on excess travel expenses, along with information on the agreed base location for each Health Board can be found here.

You will be required to complete a Mandatory Induction before you start work, details of this will be forwarded to you by your placement Board.

Not necessarily. Due to the need for rapid deployment and some urgency in the processes that support it, we are running induction concurrently with the pre-employment checks. A formal offer of employment will be issued by NHS Education for Scotland only once these checks are completed satisfactorily and Health Boards confirm the numbers of FiY1 posts available.

Yes, you will receive payment for the hours completed at the Mandatory Induction in your first payment of wages.

You can find further details on what will be involved in your induction and your placement here.

Your contract of employment will set out your weekly contracted hours. A copy of the rota for your placement, will be provided by your placement Board.

As part of your employment you may be required to work weekends, it will depend on the rota you are on.

If your start date with the NHS was on 26th April or earlier, you will receive a payment on 30th April 2020.

What will I get paid for?

Unless we have received more accurate information from your placement board, we have assumed that you are working full-time (1.0 wte) and will make a payment to you to cover the period between your start date and the end of April. We will also include pay for an estimate of 2 days to cover induction. If you have attended more or fewer induction days, then we will correct that in your salary in May 2020.

The information we base our calculations on will be accurate based on the data we receive from your Placement Board.

How much will I receive on 30th April 2020?

You will receive an estimate of net pay based on 65% of the gross pay for the period, including Induction. This will be calculated on a basic contracted salary of £24,991 per annum. If you are on a rota that attracts a banding, you will also receive a banding allowance (1B), if you are on a band 1B rota, which is an additional 40% of your basic salary. For your induction days you will receive basic salary only and for the dates after you started work you will receive basic salary, plus banding where applicable.

Why are you only paying 65% of Gross Pay?

As we are not able to use the payroll system to apply the deductions for Income Tax, National insurance and Pension contributions, we have applied a general estimate level of 35% to cover these. When the payment is processed through the payroll system in May, any over/under estimate of these deductions will be corrected.

Will the payment be made directly into my bank account?

Yes, on 30th April. The payment may not be there until later in the day as we are making a same day payment to you. In future your pay should be in your bank account on the morning of pay day.

Will I receive a payslip?

Not for the payment in April 2020 because the payroll deadline has passed. You will receive one in May 2020 and that will include the payment made to you in April.

Unless we have received more accurate information from your placement board, we have assumed that you are working full-time (1.0 wte) and will make a payment to you to cover the period between your start date. We will also include pay for an estimate of 2 days to cover induction (first salary only).

The information we base our calculations on will be accurate based on the data we receive from your Placement Board.

Basic contracted salary is £24,991 per annum pro rata. If you are on a rota that attracts a banding, you will also receive a banding allowance (1B), which is an additional 40% of your basic salary. For your induction days you will receive basic salary only and for the dates after you started work you will receive basic salary, plus banding where applicable.

It is a statutory obligation for employers to auto-enrol all eligible staff into a pension scheme. NES will enrol you into the Scottish Pensions Agency (SPPA) NHS Pension. More details on this can be found on their website SPPA NHS Pension. You will be enrolled into the NHS Pension Scheme 2015.

Yes, your pay should be in your bank account on the morning of pay day.

Yes, you will receive one from May 2020 onwards, provided that you commenced employment in May. 

You will be paid monthly in arrears and will receive payment on the last Thursday of every month.

If you have any questions regarding your pay, please contact the Finance Service Desk. Select ‘Personal Finance’ and either select a specific query type or use “Other Queries”.

Please note that the first time you submit a query through this helpdesk you will need to self-register with JIRA using your NHS email address (personal email accounts should not be used).

If you wish to contact your Placement board there are contact details by board here.

You will be entitled to 5 weeks’ annual leave with full pay each year pro rata, plus statutory and public holidays, pro-rata for part-time staff. This entitlement is pro rata per placement.

The following examples confirm pro rata entitlements for annual leave (end date of 10 July 2020). This is based on full time hours:

Start date: 22 April 2020
5.5 days annual leave

Start date: 27 April 2020
5 days annual leave

Start date: 29 April 2020
5 days annual leave

Start date: 5 May 2020
4.5 days annual leave

Start date: 13 May 2020
4 days annual leave

Start date: 18 May 2020
3.5 days annual leave

Start date: 20 May 2020
3.5 days annual leave

Whilst in post, you will follow the Public Holidays of the Board where you are working on Placement - details of this are available here: Public Holidays by Board

Full details of annual leave, sick leave and other leave allowances and the conditions governing those allowances and study leave, are set out in the Terms and Conditions of Service https://www.sehd.scot.nhs.uk/pcs/PCS2007(DD)10.pdf

We would encourage you to take accrued annual leave through discussion with your placement board. However, any accrued, but unused annual leave will be paid to you in your final payment at the end of your contract.

Generally, a minimum of two weeks’ notice, in writing, of termination of employment will be given and is required. Your contract of employment will provide you with further detail.

This is always subject to the employer’s right of dismissal without notice in the case of gross misconduct.

All new employees commencing employment will be automatically enrolled into the NHS Pension Scheme in line with statutory requirements. Further information on the scheme, protection and/or members’ guides are available at;

Alternatively, you can contact an advisor of the SPPA on 01896 893 000.

Membership of the NHS Pension Scheme is voluntary, and you can opt our if you wish. If you opt out within the first pay period after starting NHS employment, you will be treated as having never joined the scheme.

Further details on opting out of the pension can be found here.

The Once for Scotland policies are accessible via the Once for Scotland policies portal.

All NES policies can be found on the Turas Hub.

If you are sick and unable to attend work it is important that you personally make contact immediately (unless exceptional circumstances arise where you are unable to) on the first day of absence with the individual identified at induction, usually the Rota Manager at hospital placement and Clinical Supervisor. This will then be reported to NES. Further guidance can be found here.

As an employee of NES, you will follow the NES Attendance Policy.

If you are unfit for work due to Covid-19, this should be recorded as either “Special Leave – Coronavirus Self Isolating” or “Special Leave – COVID-19 Positive”.

As recently set out by the Scottish Government, if you become unwell with Covid-19 and need to be absent from work, you will be treated as though you have five or more years’ service, and will therefore have access to up to six months sick leave on full pay.

The need for this measure will be kept under review and will be withdrawn at the point at which it is considered to no longer be required.

The supply and availability of PPE is a key concern for health and social care staff as we respond to the Covid-19 pandemic. It is essential that all staff are aware of what PPE is available to them and who to contact locally if the need to raise any concerns or issues relating to PPE.

Revised PPE guidance is now available which outlines what PPE frontline health and social care workers should be wearing in different settings and scenarios, and can be found here;

If employees have any questions or concerns relating to the accessibility of appropriate PPE these should be raised locally via normal processes in the first instance.

Staff who are employed by NES but working in clinical placements are advised to raise their concerns or questions with their placement Board.

Please contact the Turas Help Desk for any technical issues.

If you have been unable to find the answer to you question in the FAQs, please contact covid19fiy1@nes.scot.nhs.uk.

You can also access further information on your placement itself here.

Some other useful sources of information include;